The whole Boardroom team is taking a much-deserved holiday. We’ll be back early 2018 for more news and high-quality content.
In the mean time, don’t hesitate to read the past issues of the magazine.
Recent years have seen increased regulation from government bodies within Europe, and from the industry regulators implementing more stringent codes and guidelines pertaining to the interactions between the pharmaceutical and medical-device industries and healthcare professionals (HCPs). These factors have had direct impact on medical associations, their meetings activities and revenue streams.
Medical association congresses have long been recognised as a valuable platform for the professional practitioner and allied healthcare community to come together with pharmaceutical and medical-device companies for learning and scientific exchange. External factors such as the introduction of transparency reporting of ‘Transfer of Value’ (ToV), and Congress Vetting by industry regulators have resulted in medical congress organisers having to review their logistical congress organisation, business models, and adjusting these to align with changes taking place.
New Challenges in 2018
2018 will be present new challenges. Whilst two of the significant impactors, EU GDPR and the cessation by the European medical-device industry authorities permitting the direct sponsoring HCPs to attend as a delegate third-party organised medical education conferences are EU focused, the outreach will be global.
Legislation pertaining to the interactions between the medical-device industry in Europe and HCPs is not new. Many European countries have had government statutes in place for years stipulating the conditions around direct sponsorship of HCPs. However, in December 2015, the members of the European Diagnostics Manufacturers Association (EDMA) and the European Medical Technology Industry Association (Eucomed) voted to phase out the direct sponsorship by their members of HCPs at third-party events by 1 January 2018. Since then member organisations of EDMA and Eucomed, individual companies and national medical-device trade bodies have started to implement revised practices in readiness.
Direct sponsorship is defined as the payment by companies of some or all the following: travel, lodging, and/or conference registration fees. These costs are either reimbursed to the HCP or paid direct by the company via the purchase of travel tickets, payment of hotel expenses and/or of the registration fee to the conference organiser.
Medical conferences in Europe, and those further afield which have benefitted from international delegations sponsored by medical-device companies in Europe, have already been experiencing a reduction in sponsored HCPs in readiness for the January 2018 deadline.
Eucomed and EFPIA will both continue to vet medical congresses, as an indicator to their members of congress ‘appropriateness’. However, the pharmaceutical industry, having introduced greater public transparency reporting of payments made to HCPs for activities such as sponsorship to attend third-party organised medical congresses, have to-date stopped short of prohibiting direct sponsorship.
So, what are the implications for the association medical congress organiser? Certainly, those who have been used to delegates being sponsored by the European medical-device industry should prepare themselves for revenue reduction. Whilst not all medical-device companies in Europe are members of EDMA or Eucomed, national association members of the European organisations have incorporated the EDMA and Eucomed Codes of Ethical Business Practice into their national codes.
These changes do not preclude all direct sponsorship of HCPs attending third-party medical education conferences by medical-device companies. HCPs who are ‘passive’ attendees (a delegate) will be ineligible to receive direct sponsorship. A passive attendee is defined as someone who is not faculty, and therefore does not have a specific active role at a conference.
HCPs who are defined as ‘active’ attendees, often called ‘faculty’, i.e. who will speak, present or serve another specific function at a third-party organised conference, will still be eligible for direct sponsorship under specific rules.
Medical-device companies will still be permitted to directly sponsor HCPs to company-organised training activities if the strict criteria outlined in the code is adopted, the rationale being that industry has a responsibility to train HCPs on the use of their products and relevant surgical procedures to ensure maximum safety for patients. Attendance at Satellite Symposia organised on the peripheries of a third-party organised conference does not meet the criteria for direct HCP sponsorship unless the HCP is faculty.
This article was provided by the International Association of Professional Congress Organisers, author Caroline Mackenzie, Global Association Partners, on behalf of IAPCO. IAPCO represents today 117 companies comprised of professional congress organisers, meeting planners and managers of international and national congresses, conventions and special events from 41 countries www.iapco.org
The full version of this article can be read in the November issue of Boardroom available here.
Registration is now open for associations interested in participating in workshops, panel discussion, lectures, networking and information exchange. The European Association Summit is a peer-to-peer education and networking forum designed by associations professionals, for associations professionals.
The Summit will be a way for delegates to learn how to face challenges, exchange good practices as well as positive and negative experiences and lessons learned from them in order to get a new focus for their activities through interactive meetings. During the various workshops participants will get to share their views and visions while challenging their ideas and perspectives with others face-to-face. Part of the programme will be to meet a number of associations with European and international dimensions active in various fields aiming to build their network.
Throughout the two day summit, participants will have the opportunity to listen to speeches by industry leaders like Karl-Heinz Lambertz, President of the European Committee of the Regions, GiannaLia Cogliandro Beyens, Secretary General at Leading European network on cultural management and policy, Zsuzsanna Bódi, Association Manager at European Network of Living Labs, Danielle Michel, Director Membership Services & Events at Airports Council International, Frederic Hoffmann, Lecturer and Coach at Solvay Brussels School of Economics & Management to name but a few.
The 2018 PCMA Convening Leaders conference will be held in the Music City, Nashville, between 7 and 10 January 2018. Under the theme “Amplifying Engagement”, the conference puts a spotlight on the engagement factor – one of the most critical pieces of connecting with your audience. However, PCMA will promote the new idea of how to navigate around digital distractions and satisfy increased attendee expectations at every turn.
With attendance reaching 4500 participants, this meeting is expected to be the best one yet. Between the opening and closing ceremonies filled with music and celebrities from the music field, the four-day schedule will offer a variety of events, including Nashville tours and “office body” exercises.
How to boost participant engagement with immersive events, how co-locating your events leads to success and how to boost your brand with strategic story-telling are only some of the topics mentioned during the conference. The new Future of Face-to-Face space will be an educational experience for delegates to examine the role of participant engagement through the lens of the future of events through learning sessions and facilitated conversations. Brain Dates will also be part of the program, with delegates making offers and requests for knowledge on topics of interest.
The main stage will be busy with inspirational speakers including Neri Oxman, an award-winning designer who looks to nature for practical design solutions, General Stan McChrystal, delivering his analysis on the dynamic geopolitical environment and the implications it will have on security, politics, energy and the global population and Bill Strickland, who will share his powerful set of beliefs – in the closing of the main stage – about how leadership and self-worth give people the ability to change lives.
Just over two months away, this is the last chance for all senior international association executives interested in participating in the annual BestCities Global Forum, to be held in Tokyo from 4-7 December.
Themed ‘Building Global Connections Across Cultures’, BestCities Global Alliance is offering to champion inclusivity and multi-culturalism within the meeting tourism industry in 2018 and beyond. During this four-day programme, delegates will take part in workshops and informative sessions learning about cultural management and intelligence, while looking at ways of establishing purposeful meetings, and acquiring practical skills they can apply to their day to day work back home and future events.
In partnership with the Tokyo Convention & Visitors Bureau (TCVB), the Forum also offers attendees cultural activities in order to explore Japan’s unique and intriguing heritage. Finally, the annual Ambassador Dinner will provide delegates with the opportunity to establish relationships with peers and grow global networks.
Over just a few years, the fast-growing city on the French Atlantic coast has transformed itself. What used to be another French second-tier city is now a vibrant, booming destination full of energy. Elected European Green Capital 2013, Nantes is like a lively, open-air museum, a cultural hotspot full of history and an excellent choice for association events looking for something different, thanks to La Cité Nantes Events Center, Nantes Convention Bureau and their dynamic teams. Words Rémi Dévé
An article in the Sunday Times once called Nantes “the loopiest city in France” and that pretty much sums it all. The birthplace of Jules Verne is indeed equally innovative and bustling – the world-famous giant elephant which is regularly walking down the streets is the epitome of it and has become an icon, a true flagship for the city. In Nantes, the cultural and creative sectors are major growth drivers, part of a very diverse economy looking to a sustainable future.
But it’s not all play and no work: Nantes means business too. The economic prosperity of Nantes and the Pays de la Loire region comes indeed from the traditional industrial and maritime sectors, while several high-tech industries have seen the light of day over the last decade as well.
Nantes and its region also home to leading international companies such as Airbus, Armor, Eurofins, LU, STX Europe and Vivalis. The territory is also a centre of excellence for a large number of key industries such as digital economy, culture and creativity, mechanical industries, health and biotechnology, sustainable development. These industries are anchored around 14 European and international clusters such as Atlanpole Biotherapies (biotechnology/health) or Pôle Mer Bretagne Atlantique (marine and naval sector), which, together with the University of Nantes as the driving force, led the city to be chosen for the 6th Congress of the International Society for Applied Phycology (ISAP). The event took place at La Cité Nantes Events Center in June. With over 300 people working in its universities and research centres and more than 100 businesses, Western France is indeed a European hotspot for the transfer and industrial development of marine biotechnology.
|La Cité Events Center in numbers
6,000 sqm of multi-purpose areas
3 auditoriums with 450, 800 and 2,000 seats
30 meeting rooms
Total capacity: 4,000 people
An adjacent 4-star hotel with 105 rooms
AIPC Quality standards Gold certification
The scope of the event was to appreciate the huge phycological biodiversity and the diversity of its biotechnological applications through the prism of a new and promising industrial sector in full development. The Congress included speakers and posters presentations, exhibitors and, for the first time, a BtoB session as well as an open conference specifically designed for the general public. With more than 560 participants, ISAP Nantes 2017 was the most successful Congress of the Society to date, with twice as many attendees compared to previous editions.
When asked about the reasons for this success, Pascal Jaouen, Co-Chairman of the Congress and Head of Laboratory GEPEA-CNRS, whose research activities relate to the processes of valorisation in the fields of food, environment, energy and the sea, says: “Marine biotechnology, or the utilisation of marine bioresources as targets or sources of biotechnology applications, is a field with massive potential for innovation and economic growth. The western French regions of Pays de la Loire and Brittany are leaders in the field and it just made sense to hold the Congress in Nantes, especially since there are strong links between innovation and the industries based there. As ISAP aims to promote research, preservation of algal genotypes, and the dissemination of information concerning the utilisation of algae, we knew we would get all the knowledge we needed to build up a strong academic programme. ”
In Nantes, the congress centre (La Cité) and the University work closely together. “There is a charter of partnership between us for the prospection of congresses of expertise such as ISAP. As soon as they detect the possibility for Nantes to host an event, they come to us. In the case of ISAP, it started as early as spring 2014 – they were, and actually are, very reactive. Nantes and its region are home to 70 research laboratories and there is always some kind of congress activity going on!” explains Jaouen. The city and the region in general and La Cité in particular were praised as highly professional when it comes to the hosting of congresses like ISAP. “Nantes’ accommodation is first-class but at competitive rates, it’s within easy reach by air and less than two hours away from most European cities, La Cité Nantes Events Center is situated at the heart of the city, opposite the high-speed train station, and its staff was extremely helpful and friendly both in the preparation of the Congress as during the congress. Altogether, Nantes is a very attractive place, which many of our delegates thoroughly enjoyed.” Jaouen adds.
The fact that La Cité Nantes Events Center and the city of Nantes have been actively engaged in welcoming international associations since 2010 also helped, with a Charter for hosting events with a view to making life easier for event organisers. “The delegates felt really welcomed in Nantes. The ‘Charte d’Accueil Destination’ did wonders to promote the Congress all over the city” Jaouen concludes.
No wonder, then, that the Laboratory GEPEA-CNRS is going to organize four additional events at à La Cité Nantes Events Center in the upcoming two years, including S2small 2017 Nantes (an international conference on sustainable solutions for small water and wastewater treatment systems) in October, the ISBC 2018 symposium (about biosensors) in May, EFFOST 2018 (for the European Federation of Food Science and Technology) in November, and SFGP 2019 (Société Française de Génie des Procédés) in October.
In a rapidly changing world with an increasingly uncertain future, education is probably the most important single thing any organization does, and that importance just keeps growing. There are three reasons for this, Rod Cameron, Executive Director AIPC and JMIC writes.
The first is that knowledge and the benefit of experience are probably the most valuable legacies we can pass on to those who will be following us into any discipline – and critical to delivering the kinds of specialized products and services that increasingly characterize a future workplace that may require skills not directly transferrable from other areas of employment. With a tight market for talent in many parts of the world today, employers often have to recruit from other specialties and then provide the additional required knowledge on-site. And while “on the job” experience will eventually provide a lot of what’s required, specialized training is a way to get new recruits up to speed more quickly.
But in times when almost everything about the product is changing so quickly, education is not just an investment in the future – it’s also about right now, and being able to put the very latest information, insights and strategies into immediate action. Even those with lots of experience in a particular business regularly find themselves facing new challenges, as everything from client needs and business methods to new technology and customer expectations change on what seems to be a daily basis. Invariably, the best ideas for how to address these come from others in the industry who are having similar challenges, and educational programs are an effective way of facilitating an exchange of such information and insights.
Finally, it’s about reputation – and an ability to create a comfort level amongst clients who need the confidence that things are being done properly and professionally. Education is primarily about building the kinds of competencies needed to demonstrate capability – and the more visible this capability is, the more likely it is to support being taken seriously by other disciplines. In a world where “second best” gains little respect, an investment in good education can not only produce better results, but more visibly better results – and that is perhaps the most valuable commodity in the market today.
What is changing is delivery. This is a product of technology and a matter of what is possible today that might not have been a few years ago – but it’s also about changing expectations around how information can and should be communicated by those on the receiving end. Online and remote learning, for example are very attractive in that they let students set their own pace and don’t require actual attendance in a central setting. At the same time, they enable participants to access speakers and resources that would be difficult if not impossible to bring together for a smaller group.
On the other hand, in a way, the method of delivery is in itself a part of the lesson, since it reflects on what we know about how to convey information most effectively and demonstrate the additional values – network development, for example – that reinforce the value of face to face encounters in validating both content and relationships. In the end – as with remote meetings generally – the most effective approach will likely be a combination of both, depending on the kinds of materials to be covered and the need for direct interaction as a component of the learning process.
The bottom line: training and education are both critical and evolving quickly. The challenge for everyone is not just to keep pace with current norms but to also prepare new arrivals for dealing with what may be a range of possibilities in the future. That is a more creative exercise than simply passing on existing information – but the only realistic approach to a world that is evolving as quickly as ours is today.
AIPC, the International Association of Convention Centres, represents a global network of over 180 leading centres in 57 countries with the active involvement of more than 900 management-level professionals worldwide. email@example.com / www.aipc.org
Association professionals are invited to set aside their daily to-do lists and focus on strategic development and sharing knowledge with their peers at IMEX America this year.
Designed exclusively for association leaders and aspiring association leaders from all corners of the world, the new IMEX Association Leadership Forum takes place the day before IMEX America in Las Vegas on Monday October 9.
“In a rapidly evolving business environment, strong leadership and effective strategic planning has never been more important. Senior industry professionals within associations obviously occupy unique and powerful positions within the meetings industry, and we know they value high quality opportunities to spend dedicated, focused time together,” explains Carina Bauer, CEO of the IMEX Group.
The education and networking program at the new Association Leadership Forum is open to those working at senior leadership level within associations and covers multiple challenges of association management and development. The free program is being created in association with ASAE: The Center for Association Leadership. Through a mix of presentations, peer to peer discussions and an executive level panel, the Association Leadership Forum will address the high level strategic issues that currently challenge leadership teams.
There will also be a series of dedicated education sessions for association meeting buyers and planners, curated by ICCA. Open to all, these will take place as part of Smart Monday – the renowned day of complimentary, cutting-edge professional development powered by MPI. Association professionals will also be able to take part in Smart Monday’s wider education program which includes sessions on purposeful meetings, latest industry trends and personal development.
All association professionals can end their day and toast the start of IMEX America at Association Evening, taking place at The Venetian® | The Palazzo® Congress Center. “It’s always a lovely chance to unwind with peers, reconnect with old friends and forge new connections. Our Association Evening is a great networking opportunity that really ‘starts the week strong’”, adds Carina.
In addition to this customised learning opportunity, Association professionals will also enjoy further business opportunities and education sessions during IMEX America which takes place October 10-12.
There will be new exhibitors from across the US and around the world including Memorable Costa Rica, Boston Convention Marketing Center, COMO Hotels – New York, Abu Dhabi Tourism & Culture Authority, Global Incentive Management DMC, Viking Cruises, Live Nation Special Events and Hotel Xcaret Mexico. In the Tech Pavilion EventsCase and CadmiumCD will also be at the show for the first time.
Exhibitors represent all areas of the industry and those with expanded booths this year include the Bahamas, Hungary, Ireland, Accor, IHG, Sonesta Collection, Marriott International, Evenium, 3D Cruise Partners, Allied PRA, multiple exhibitors from California (Long Beach, Anaheim, LA, Monterey County & Santa Barbara), Nashville and Memphis, the Czech Tourist Authority and Visit England.
The new IMEX Association Leadership Forum takes place the day before IMEX America in Las Vegas on Monday October 9 / www.imexamerica.com
Founded in 1963 with the aim of bringing together scientists and researchers in the field of calcified tissues to interact, learn from each other and create new alliances to advance research, the European Calcified Tissue Society (ECTS) have, since 1963, been acting as a forum to promote scientific excellence and education in the musculoskeletal field. Roberta Mugnai, Executive Director, who Boardroom met at the last European Association Summit, shares her insights as an association professional and explains how the organization operates. Interview Rémi Dévé
Can you briefly explain what ECTS is about?
With an Annual Congress, PhD Training Courses and many research funding instruments, the European Calcified Tissue Society acts as a forum for the dissemination of scientific excellence and education. ECTS represents today more than 600 members, including basic researchers, clinicians, students and health allied professionals working in the musculoskeletal field. It has a network of over 30 national and international societies.
Since its inception until the late nineties, our main activity was the organization of a bi-annual congress. The society and congress were run by a number of volunteers. But at a certain point, we found ourselves with a desire to create a stronger community: the frequencies of the congresses were increased to annual events and the first staff members were hired. That’s when ECTS started to become a truly professional membership organization.
Can you elaborate about the events you organize and you relate to Education, the main theme of this edition of Boardroom?
Like many learned societies, we organize a number of training courses and e-learning aimed to support all stages of career development, from PhD Students to established clinicians and basic scientists.
Education is at the very heart of ECTS. In 2016 we established the ECTS Academy, whose mission is to form a scientific network on musculoskeletal diseases to promote scientific excellence and the training of young scientists and doctors in Europe. It works as a kind of spinoff society of ECTS whose 10 members are elected for 5 years after a strict selection based on scientific excellence and cooperative engagement.
The ECTS Academy organizes a number of events and learning opportunities for the young generation. It is still rather new but since 2016 the ECTS Academy has successfully organized a number of activities, including special sessions during the ECTS Congress or quarterly webinars for instance, for what we call New Investigators to gain career advice, support and guidance by experienced professionals. This initiative is much more than a ‘school’ and prepares the next generation to truly become the new leaders of researchers in the musculoskeletal field.
Have you ever worked with a Professional Congress Organizer? Do you see the added value of it?
With the exception of the ECTS congress, all the activities that I just mentioned are organized in-house. We are a small team of four but the ECTS members are dedicated and committed to the ECTS mission and they take a large number of operational activities in their hands, which we are deeply grateful for. For the ECTS congress, we use the services of a PCO, but we keep the leadership of the strategic decisions, scientific programme and relations with our corporate supporters.
The size of our congress doesn’t justify the hiring of dedicated congress staff and the hiring of a PCO is the most appropriate solution for us at the moment. We selected our PCO very carefully based on a number of elements: first and foremost they needed to embrace our mission and vision and had to be ready to be a member of the ECTS family! Our PCO is now really part of the team. I believe collaboration and transparency are keys to success.
Read the rest of Roberta’s interview in Boardroom#4 – September 2017 available here.
As an association executive or meeting planner when was the last time you asked yourself: ‘how do your members feed their mind’?
In this fast moving world of content overload, there are more than 1.28bn global daily users on Facebook, 1mn global users on Instagram, 320mn monthly active users on Twitter, not to mention all the other digital and offline sources constantly feeding us with all sorts of information, everything from quirky pseudoscience ‘facts’ to inspirational quotes from the barrage of celebrity philosophy wannabes. Then there is the plethora of actual educational material being made freely available on the web daily. So what role do associations play in this ever changing world of self improvement through education?
Over the past ten years, associations have evolved immensely: from being all about an ‘annual meeting’, they have now become a real community hub providing a very special opportunity to be the conduit that helps drive the personal evolution of their members. Associations are well positioned to be a relevant source of education, especially with the rise of digital – they now have an opportunity to be content aggregators for their industry. A healthy membership thriving with industry experts, combined with the latest technology and the distribution to disseminate the best content out to those willing to receive: the associations that successfully position themselves as the ‘go to’ provider of education and best practice will be those who thrive through the coming years.
Creating Neural Pathways
There are many different ways to educate oneself and consume information, both formally and informally, online and offline. Education is formed by the people you listen to, the opinions you believe, the books and blogs you read, the videos you watch, plus all the information that you take in today. Education relates to all aspects of life – the diet you maintain, how you take care of your body, mindfulness, stress reduction. These holistic topics are just as important as gaining technical knowledge and advancing within your field of expertise. Associations have long provided evidence-based learning helping members to achieve CME and CPD credits. They have an opportunity to capture their audience and keep their attention while embracing the holistic topics to provide an integrated service towards education.
The annual event, once remininscent of a slightly dry piece of toast washed down with a luke warm cup of tea, has now become a vibrant and thriving multiple-day experience full of not only the latest technological advancements in the industry but all the additional bells and whistles designed to enthrall the delegates and keep their attention through the business part of the day. We are all time poor and if the association can assist with a holistic learning approach they can become so much more valuable than simply formal education credits.
Imagine a world where delegates flock to association events and remain buzzed and engaged throughout the experience. Where they come away with not only truly valuable industry knowledge and contacts but also having learnt some interesting things that will help them in all areas of their lives. This is the new nirvana of the association world and must be grasped in order to survive and thrive in these days of tougher competition and shrinking budgets.
We Are Family
Being a member of an association creates credibility, networks, community, collaborative working, and career paths. Associations provide a wonderful opportunity for collaboration with complimentary members working together to support each other. Examples can be found far and wide in the events industry where congress planners find local experts to assist when organising conferences in regions they haven’t worked before. This brings many benefits for both organisations and additional economic benefit to local communities where meetings are held. International associations can connect their members with regional and national chapters to facilitate collaboration and vice versa.
We are time poor and high maintenance, we need and want our content served up in bite sized, easily consumable and highly personalised packages. This is where associations truly can take the cake. With the highly detailed knowledge held on members, associations can provide a filter, creating a credible and reliable source for tailored online experiences.
With the advancement in technology digital platforms are able to support this experience. However, associations must be ready and equipped to take advantage of the automation age. There is additionally a generational issue to consider whereby some of the more mature members still hold loyalty to the association. However, the younger generations coming through are less inclined to simply join out of tradition or in the hope of making the right contacts for their career. Associations must recognise the differing needs amongst its changing membership and ensure to meet all of those needs personally with relevance.
The digital age has made it a much harder proposition to draw millenials into membership so associations must work harder to prove their value and worth to this generation in order to continue to see the success of the past decade. One of the ways this can be done is through ensuring a truly personalised curated eduation program that is easy to access, available on the go and utilising the latest technology to ensure the experience is that of listening to an apple podcast on a smart phone at the gym or during their daily commute.
One of the digital issues associations need to consider is their own website as well as their conference sites. Ensure this reflects current technology, has all the social plugins, is fully mobile optimised and ranking on Google’s harsh and ever changing algorithms. Navigation must be intuitive, load times lightening fast and all the SEO optimisation in place to ensure the right audience are driven to the website and once there served with relevant, engaging content. There is a case for bringing the conference website back to the main association website to maximise traffic rather than splitting off and rebuilding all the algorithm optimisation every year at additional cost.
This article was provided by the International Association of Professional Congress Organisers, author Stephen Noble, Manager Asia Pacific, The Conference Company, New Zealand. IAPCO represents 117 professional organisers, meeting planners and managers of international and national congresses, conventions and special events, from 41 countries. firstname.lastname@example.org \ www.iapco.org